We are looking for someone with proficient knowledge of MS Office including Word, Excel and PowerPoint. We are also looking for someone with 3-5 years experience within a secretarial role. You will be working within a busy environment in which you’ll need to be accurate, efficient and detail conscious. Effective communication skills, particularly over the telephone, are essential along with a flexible and committed approach.

Job Title: Secretary
Location: Manchester Office
Reports to: PA and Admin Manager
Role Purpose

• To provide a comprehensive and confidential secretarial service to a Director(s) and Senior Management as required and defined by specific job role.
• To ensure a high level of customer service to all staff and project teams where required.
• To ensure the continuous improvement in office processes that meet business needs.

Scope
The scope of this role will vary depending on the workloads and deadlines of other administrative staff within the office.  Flexibility and a desire to assist will be required to ensure cover for other posts can be achieved with little disruption to customers.
Candidate Qualities

• Professional and confident approach, well presented and diplomatic
• Positive 'can do attitude'
• Able to work effectively under pressure in a busy environment
• Methodical and organised
• Able to work on own initiative
• Able to prioritise and self manage
• Reliable and conscientious
• Excellent interpersonal skills

Candidate Experience

• Maths & English GCSE or equivalent desirable.
• Good working knowledge of Microsoft Office.
• Shorthand would be an advantage
• Typing RSA Stage III – 60wpm
• Experience as a Secretary/Administrator working for more than one Manager –  managing conflicting priorities.
• Candidates must be able to evidence they are thorough have excellent attention to detail.
• Can evidence that they have built in continuous improvement into their previous roles(s).
• Can evidence that they forward plan and anticipate changes/activities/actions.
• Can evidence the effective use and on-going development of both a manual and electronic filing system.